Lease Administrator Specialist

Employment Information:
 

Job Type: Permanent, Full Time 
Salary Range: $66,835.00 - $83,545.00 - $104,430.00
Expected Salary: Our typical hiring range will be +/- 10% of the midpoint listed above. Factors influencing this decision include qualifications and market conditions for the role.

Overview:

BCLC’s two offices are located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam Indian Band), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples in Vancouver and the Tk’emlúps te Secwépemc territory, situated within the Secwépemc Nation in Kamloops. We honour and respect the people, the territory, and the land we are part of.

Our Operations Division manages both provincial & national lottery games as well as instant lotteries through over 3000 retail partners across the province. We provide the gaming technology and set standards, policies & procedures across 37 casino properties in BC, ensuring a high standard of security and integrity.

We also provide online gambling through Playnow.com and our Lotto app including lottery, sports betting, Bingo, Keno, online slots or online casino games and Live Dealer table games where players can choose the online version of their favorite games while connecting with others across the province.  Our Operations group is what makes it all happen, through day to day operations, project improvements, sales management, facilities, business intelligence and innovation.
 

This team of passionate professionals with a diverse array of backgrounds is directly accountable for earning revenue for the province. They work together as one group to ensure clear direction for BCLC’s priorities across all our lines of business, ensuring a high degree of player experience and entertainment in each of the games we offer.
 

As a Crown Corporation that earns more than a billion dollars in annual revenue, BCLC’s commitment to giving funds back to the province is an integral part of our business, but still only one piece of the picture. At BCLC, we exist to generate win-wins for the greater good. We believe everything we do must benefit the well-being of all involved. Through our Social Purpose we aspire to make sure, in all of our endeavours and transactions and relationships nobody loses, and every person we touch comes out ahead.  BCLC is committed to creating a welcoming workplace where everyone feels safe, included, and valued. For us, that means building a team that reflects the diversity of the communities we serve. We all are winners when differences are respected, valued and celebrated.
 

Job Summary:

The Lease Administrator provides lease contract management expertise through timely, accurate and effective development, collaboration and negotiation to ensure the execution of complex real estate lease agreements. This role is responsible for providing expertise and advice relating to real estate lease contracts to internal stakeholders to proactively mitigate risk to BCLC.

The Lease Administrator is responsible for ensuring the execution of retail lease terms and conditions during the length of the agreement through internal and external stakeholders, as well as other business processes related to retail lease management, retailer compensation and retail sales operations.   In addition, this role also manages retailer financial details in Salesforce in order to execute retailer compensation reporting, working closely with the finance division to ensure consistency and adherence to corporate systems and procedures.

Key Accountabilities:

• In collaboration with the in-house legal team and Risk Management conducts complex review of small to medium lease contract terms and conditions, negotiates with landlord’s representative and obtains a final execution of lease contract.
• Provides specialized advice and solutions to the lease process to achieve minimum risk and maximize value to BCLC. Evaluates lease performance and determines course of action to proactively resolve complex real estate legal issues.
• Administers reconciliation management which includes the review and approval of landlord and retailer rental invoices, monthly rental payments of rents and year end reconciliations of the terms of the lease ensuring accuracy and liaising with accounting to execute.
• Responsible for internal lease reporting requirements to stakeholder groups.
• Responsible for the management & administration policy of lease documents.
• Responsible for the business licence and retailer insurance requirement processes for the retailer network.
• Manages retail sales retailer compensation program process.  Manages and provides subject matter expertise for Salesforce administration.

Minimum Required Qualifications:
Education and Experience

• A degree or diploma in a Business or legal related discipline;
• 3 - 5 years of related experience in property management/retail leasing in tenant or landlord industry;
• Knowledge and experience of owning the execution and negotiation process of lease contracts and/or administration of lease portfolio. Ideally a combination of both;
• Comprehensive knowledge of Real Estate /Leasing Industry or contract management required;
• An equivalent combination of education and/or experience may be considered.

Technical Requirements

• Excellent organization skills and proven ability to effectively multitask;
• Excellent written and verbal communication skills;
• Excellent problem solving and analytical thinking/innovation;
• Excellent facilitation and stakeholder engagement skills;
• Strong negotiation skills ;
• Ability to work closely with others internally and externally in a highly collaborative environment;
• Ability to use initiative and work independently;
• Ability to work with a high degree of accuracy and attention to detail;
• Strong financial reconciliation skills
• Strong computer skills – MS Office suite including MS Access;
• SAP & Salesforce knowledge is an asset.

Additional Information:

• To build a rich diverse workforce representing the communities which we serve, we welcome applications from people of all colours and cultures, persons with diverse abilities, and members of the 2SLGBTQIA+ community.
• BCLC values work life balance and offers remote work options for its employees.
• Relocation assistance is available for successful job candidates.
• If you are in need of accommodation or special assistance at any step of your application, please send an email with your request to recruitment@bclc.com.
• For over more than a decade, we have been recognized as one of BC’s Top Employers – and we are constantly seeking ways to improve our employee and player experience. To learn more about BCLC, please visit: https://corporate.bclc.com/careers/overview.html
   

Please Note: 
This opportunity will remain open until a qualified candidate pool has been established.
Candidates must be legally entitled to work in Canada and be 19 years of age to work at BCLC.